Desktop app
Who is this for?
- Administrators who authorize or block the Desktop app for the whole company.
- Members who record their meetings from their computer, on Windows, macOS or Linux.
Permissions and licenses
- No specific license: the card is available on every plan.
- Restricted to administrators allowed to manage integrations: only they see the Company tab.
- The authorization applies to the whole company: the Desktop app does not appear on the Personal tab.
The Desktop app lets each member record their meetings from their computer, either by inviting the Leexi assistant or by recording directly from the app. It also lists the day's meetings and alerts you 5 minutes before they start. Until an administrator authorizes it, no member can sign in to it. It may already be enabled for your workspace.
How to use it
Open the company integrations
Go to Settings > General > Integrations > Company and find the Desktop app card, in the Extension category. Use the Integration type filter or search for "Desktop" to find it.
If the card already shows a red trash icon, the Desktop app is already authorized: skip to the download step.
Authorize the Desktop app
Click Add on the card. The Authorize the Desktop app window shows how many members will be able to download the app, along with the Record transparently notice.
Tick I understand and will inform my teams., then click Authorize for everyone.
If the Add button is greyed out, the Allow admins to activate global integrations option is turned off: turn it on in the Integrations block at the top of the Company tab.
Brief your teams
Each member chooses how they record their meetings. When they do so without the Leexi assistant, the other participants are not notified automatically: it is then up to the member to let them know, in accordance with the GDPR.
Before a local recording, the app asks the member to confirm that the participants have consented. To stop members from hiding this confirmation, turn on Require users to confirm they have obtained consent from all other participants before starting a recording on the mobile or desktop app in Settings > Governance > Permissions.
Download the app (members)
Each member downloads the app from Settings > User > My applications or from the home page carousel: the button offered matches their operating system. They then sign in with their Leexi account.
Going further
Block the Desktop app
On the active card, click the red trash icon. The Block the Desktop app? window lists what happens next:
- Active sessions are revoked: members are signed out and recordings in progress are lost.
- Signing in to the app is blocked for every member of the company.
- Meetings already recorded remain available in the library.
- You can authorize the app again at any time.
Tick I understand and will inform my teams., then click Block and revoke sessions. An app that is already open is signed out on its next request to Leexi.
When the app is not authorized
A member who tries to sign in to the Desktop app sees the message: "Your administrator has disabled the Desktop app for your Leexi workspace. Ask them to authorize it, or keep using Leexi in your browser."
No download button is then offered in My applications or on the home page.
Things to watch out for
- Blocking the app loses any recording in progress: warn your teams before you do it.
- Without the Leexi assistant, participants are not notified automatically: remind your teams of this rule.